Advanced Time Reporting Features

Beyond Basic Reports

TimeTrack Pro was built to address the most common reporting gaps in ClickUp. In this guide, we'll explore the advanced features that make our reports truly powerful.

Hierarchical Time Rollups

One of the most requested features missing from ClickUp is time rollup. When you log time on subtasks, that time doesn't automatically roll up to the parent task in reports.

TimeTrack Pro solves this by:

• Automatic aggregation – Subtask time is summed and displayed on parent tasks
• Drill-down capability – Click any rolled-up total to see the breakdown
• Multi-level support – Works across unlimited nesting levels

This means you can finally answer questions like "How much total time was spent on Project X?" without manual calculations.

Custom Field Grouping

ClickUp custom fields are powerful for tracking metadata like:

• Client name
• Project type
• Billable status
• Department
• Priority level

TimeTrack Pro can group your time entries by any of these fields, giving you insights that were previously impossible to obtain.

Example: Client-Based Reporting

Imagine you have a "Client" custom field on your tasks. With TimeTrack Pro, you can generate a report showing:

This is invaluable for agencies and consultants who need to track time across multiple clients.

Tag-Based Analysis

ClickUp time entry tags are another powerful but underutilized feature. TimeTrack Pro fully supports tag analysis:

• Group by tags – See time totals for each tag
• Filter missing tags – Find untagged entries for cleanup
• Multi-tag support – Entries with multiple tags appear in all relevant groups

Finding Untagged Time

Data quality is crucial for accurate reporting. Use the "Missing Tags" filter to quickly identify time entries that haven't been categorized, then update them in ClickUp to keep your data clean.

Shareable Client Reports

One of TimeTrack Pro's most powerful features is the ability to create shareable report links. This solves the common problem of needing to share time data with clients who don't have ClickUp access.

How It Works

1. Create a report with your desired filters and grouping
2. Click Share and set visibility options
3. Copy the generated link
4. Send to your client

The recipient can view the report without logging in. You control exactly what data is visible, and you can revoke access at any time.

Security Features

• No login required – Clients see only what you share
• Expiration dates – Links can auto-expire after a set period
• Access logs – Track when and how often reports are viewed
• Instant revocation – Remove access with one click

Export Options

TimeTrack Pro supports multiple export formats, each optimized for different use cases:

CSV/Excel Export

• Decimal hours (2.5) instead of text (2h 30m)
• Proper date columns for sorting and filtering
• All metadata included (tags, custom fields, hierarchy)

PDF Export

• Professional formatting with your branding
• Summary sections with totals
• Detailed line items
• Perfect for invoicing and client deliverables

Scheduled Exports

Set up automatic exports on a daily, weekly, or monthly schedule. Reports are emailed directly to specified recipients, including:

• Interactive link to the live report
• PDF attachment with a snapshot
• Summary statistics in the email body

Calendar View

Visualize your time entries on a calendar to identify patterns and gaps:

• Daily view – See detailed time blocks
• Weekly view – Identify high and low productivity periods
• Monthly view – Track trends over time

This view is particularly useful for:

• Spotting unbilled time gaps
• Verifying time entry accuracy
• Resource planning and capacity management

Estimate vs. Actual

For teams that use ClickUp's time estimates, TimeTrack Pro provides powerful comparison tools:

• Variance reports – See which tasks went over or under estimate
• Percentage tracking – View actual time as a percentage of estimated
• Trend analysis – Track estimation accuracy over time

This helps teams improve their estimation skills and catch scope creep early.

Getting the Most Value

To maximize the value of TimeTrack Pro:

1. Keep data clean – Use consistent tags and custom fields
2. Set up schedules – Automate regular reports to stakeholders
3. Use sharing – Replace ad-hoc data requests with shareable links
4. Review regularly – Check reports weekly to catch issues early

Have questions about any of these features? Reach out to our support team, and we'll be happy to help you set up the perfect reporting workflow for your team.